Document to analyze: Assignment 2 SUPPLEMENTAL Badly Designed Document

Report

Tester Name: Heather Michel

Name of Doc: Random Job Audit Procedure

Date Examined: August 5, 2022

Summary of Key Findings

The Random Job Audit Procedure document contains several accessibility issues. I recommend editing for problems listed in the Bugs and Usability Problems section of this document.

Bugs and Usability Problems

Document Properties and Table

• Document missing a Title in Document Properties.
  • Add a Title in Document Properties.

• Content in table form instead of header/paragraph form.
  • Tables are confusing for screen readers. Take the information out of the table and place the information in header & paragraph form. Include the Document Title, Department, Description, Written By, Approved By, and Effective Date at the top of the document.
  • Consider moving Document No, Revision, Page No, and Title to the footer area of the document.
• Table lacks alternative text.
  • If a table is included in the document, add alternative text to the table.
• A page break splits the table and column headings are not listed on each page.
  • If a table is included in the document, column headings should be at the top of each column. Add column headings for each column.
• Table contains blank cells and blank rows. This can cause a confusing reading order for screen readers.
  • If a table is included in the document, remove blank cells and blank rows from the table.

Images

• Images are not in line with text.
  • Ensure that images are in line with the corresponding text.
• Images lack alternative text.
  • Add alternative text to each image.
• Text in image of software too small to read.
  • Show a smaller section of the software to ensure readability or eliminate the image.
  • if the image does not add significant value consider eliminating the image.

Links & File Names

• File names are not linked.
  • Link file names when possible, using descriptive text.
• File names contain a mix of all caps and sentence casing.
  • Use sentence casing for links and file names.
  • Use the defined “Normal” text style for links and file names.

Text

• Information is not in complete sentences.
  • Use complete sentences.
  • Write short, simple sentences.
• N/A vs n/a not consistent.
  • Select either “N/A” or “n/a” and use consistently throughout the document.
• Document is written using passive voice.
  • Use active voice.
• Lists have inconsistent punctuation.
  • Correctly punctuate all list items.
• “Normal” text style is too small. Font size is 11-point.
  • The “Normal” text size is 12-point minimum.
  • Use the defined “Normal” style in your word processing software.
• Text in all capital letters.
  • Use sentence casing.
• Text bolded
  • Normal text is not bolded.
  • Consider using bolded text for specific purposes. For example, a button or icon name.
• Heading styles not used.
  • Use the defined “Heading” styles in your word processing software.
  • Use headings in alphanumerical order. For example, H1, then H2, then H3.

Lists

• Lists are not indented correctly.
  • Correctly indent sub-lists.
• Lists do not follow a logical order (1, 2, 3, a, b, c.)
  • Put list and sub-lists in alphanumerical order.

Other Findings

I recommend the use of a style guide. Create and follow the style guide to increase consistency and reduce errors. For example, decide if a clickable or selectable item should be bolded or placed in quotations (“…”).