Accessibility Evaluation

Document to analyze: Assignment 2 SUPPLEMENTAL Badly Designed Document


Tester Name: Heather Michel

Name of Doc: Random Job Audit Procedure

Date Examined: August 5, 2022

Summary of Key Findings

The Random Job Audit Procedure document contains several accessibility issues. I recommend editing for problems listed in the Bugs and Usability Problems section of this document.

Bugs and Usability Problems

Document Properties and Table

  • Document missing a Title in Document Properties.
    • Add a Title in Document Properties.
  • Content in table form instead of header/paragraph form.
    • Tables are confusing for screen readers. Take the information out of the table and place the information in header & paragraph form. Include the Document Title, Department, Description, Written By, Approved By, and Effective Date at the top of the document.
    • Consider moving Document No, Revision, Page No, and Title to the footer area of the document.
  • Table lacks alternative text.
    • If a table is included in the document, add alternative text to the table.
  • A page break splits the table and column headings are not listed on each page.
    • If a table is included in the document, column headings should be at the top of each column. Add column headings for each column.
  • Table contains blank cells and blank rows. This can cause a confusing reading order for screen readers.
    • If a table is included in the document, remove blank cells and blank rows from the table.


  • Images are not in line with text.
    • Ensure that images are in line with the corresponding text.
  • Images lack alternative text.
    • Add alternative text to each image.
  • Text in image of software too small to read.
    • Show a smaller section of the software to ensure readability or eliminate the image.
    • if the image does not add significant value consider eliminating the image.

Links & File Names

  • File names are not linked.
    • Link file names when possible, using descriptive text.
  • File names contain a mix of all caps and sentence casing.
    • Use sentence casing for links and file names.
    • Use the defined “Normal” text style for links and file names.


  • Information is not in complete sentences.
    • Use complete sentences.
    • Write short, simple sentences.
  • N/A vs n/a not consistent.
    • Select either “N/A” or “n/a” and use consistently throughout the document.
  • Document is written using passive voice.
    • Use active voice.
  • Lists have inconsistent punctuation.
    • Correctly punctuate all list items.
  • “Normal” text style is too small. Font size is 11-point.
    • The “Normal” text size is 12-point minimum.
    • Use the defined “Normal” style in your word processing software.
  • Text in all capital letters.
    • Use sentence casing.
  • Text bolded
    • Normal text is not bolded.
    • Consider using bolded text for specific purposes. For example, a button or icon name.
  • Heading styles not used.
    • Use the defined “Heading” styles in your word processing software.
    • Use headings in alphanumerical order. For example, H1, then H2, then H3.


  • Lists are not indented correctly.
    • Correctly indent sub-lists.
  • Lists do not follow a logical order (1, 2, 3, a, b, c.)
    • Put list and sub-lists in alphanumerical order.

Other Findings

I recommend the use of a style guide. Create and follow the style guide to increase consistency and reduce errors. For example, decide if a clickable or selectable item should be bolded or placed in quotations (“…”).

Leave a Reply 0

Your email address will not be published. Required fields are marked *